To manually create or modify a time entry in TimeCard, please follow the steps outlined below:

1. Log in to your TimeCard account.
2. From the top menu, select "Employees."
3. In the employee list, click on the specific employee whose time entry you wish to edit.
4. Under "Employee Activity," either click the "Edit" icon next to the existing time entry you want to modify, or select "Create Manual Punch" to create a new entry.
5. Adjust the "In" and "Out" times as needed.
6. Click "Save."

Please note that any changes to the current shift may take up to 5 minutes to be reflected across your TimeCard devices.

TimeCard supports multiple shifts per day, allowing employees to punch out for lunch or breaks and punch back in upon returning.

Tracking Breaks:

• If you wish to track employee breaks, you can create a dedicated department, such as "Break." To do this, set up the new department and assign employees to it using the "Members" button in the department settings.
• When employees take a break, they can "transfer" into the break department. Upon returning, they simply transfer back to their regular department, enabling you to accurately monitor break durations.

Automatic Time Deductions:

• If you prefer to automate lunch break deductions, you can enable the automatic lunch deduction feature by following the provided instructions.

Administrators have the ability to manage employees, departments, and generate reports. To create a new administrator account, please follow the steps below:

1. Log in to your account at http://www.opaltimecard.com
2. Navigate to the "Settings" section.
3. Select "Administrators."
4. Click on "Create New Administrator."

Administrator access can be customized with specific permissions, which may include restrictions to certain departments. The following permissions can be assigned to each administrator:

• Authorize TimeCard Devices
• Create & Edit Administrators
• Create & Edit Departments
• Create & Edit Employees
• Create & Edit Time Entries
• Edit Company Settings
• Manage Billing Plans
• Print Employee Cards
• Run Reports
• View GPS Location Information
• View Pay Information

This flexibility ensures that administrators have access to the necessary tools while maintaining security and control over specific areas of your organization.

You can enable GPS location tagging through the TimeCard settings page. Once enabled, TimeCard will track and upload the GPS location of users when they punch in and out.

There are three ways to access location data from the TimeCard site:

Navigate to the "Employees" screen, select the desired employees, and click the "Activity Map" button.

Go to the "Employee Details" screen and click the "Activity Map" button above the employee activity list.

When exporting the "Employee Activity" report to Excel or CSV, the Latitude and Longitude columns will display the GPS coordinates (in decimal degrees) of where the punch-in/out activity occurred.

GPS location tagging is only available when employees punch in or out using an iPhone, iPad, or iPod Touch. Location data is not captured when employees punch in or out via a web browser.

With the TimeCard Mobile App, employee cards can be scanned using either the front or rear camera. To choose which camera is used for scanning, please follow these steps:

1. Open the TimeCard Mobile App.
2. Tap the "Admin" button located in the lower right corner of the screen.
3. Enter the administrator password and click "Login."
4. Under "Card Scanner," toggle "Enable Scanner" to ON.
5. To use the rear camera, set "Use Rear Camera" to ON; to use the front camera, set it to OFF.

This allows you to select the preferred camera for card scanning based on your needs.

Automatic time deductions can be activated from the "Settings" screen in your TimeCard account.

When enabled, TimeCard will automatically deduct a predetermined amount of time based on the length of an employee's shift. For instance, if employees are entitled to a 30-minute lunch break, you can set TimeCard to automatically deduct 30 minutes after 7 hours of work. In this scenario, if an employee clocks in at 9:00 AM and clocks out at 5:00 PM, their total recorded hours will be 7.5 instead of 8.

Without automatic deductions, employees will need to manually clock out for lunch breaks and clock back in when they return.

Administrators can monitor the real-time status of employees using the TimeCard Mobile Site. The mobile site is accessible from any smartphone by visiting http://www.opaltimecard.com

TimeCard can automatically send email notifications when users check in and out. These notifications can be customized for each user, allowing notifications to be sent to different email addresses. To enable real-time notifications for your users, follow these steps:

1. Log in to your account at http://www.opaltimecard.com
2. Click on "Employees."
3. Select the employee for whom you want to enable notifications.
4. Click on "Edit Employee."
5. Check the box next to "Notifications."
6. Enter the email address where notifications should be sent.
7. Select the types of notifications to be sent.
8. Click "Save."

This will enable customized, real-time notifications for each employee.

TimeCard can automatically send email notifications when users check in and out. These notifications can be customized for each user, allowing notifications to be sent to different email addresses. To enable real-time notifications for your users, follow these steps:

A) Remove Email Address from Employee Entry

1. Log in to your account at http://www.opaltimecard.com
2. Go to "Employees."
3. Select the employee you wish to create an admin login for.
4. Click on "Edit Employee."
5. Under "TimeStation Access," clear the email address field.
6. Under Permissions, uncheck the boxes for "Login to the Opal TimeCard Site" and "Login to the Opal TimeCard App."
7. Click "Save."

B) Create Administrator Login

1. Log in to your account at http://www.opaltimecard.com
2. Go to "Settings."
3. Select "Administrators."
4. Click "Create New Administrator."

This process ensures proper separation between employee and administrator roles while enabling the same email to be used for an administrator login

Yes, TimeCard has the capability to present a COVID-19 questionnaire for employees when they check in using an Apple iPad.
You can preview the questionnaire [here].

Enabling the COVID-19 Screening Tool:
To enable the COVID-19 screening tool, log in to your TimeCard account, navigate to "Settings," and select "Enable COVID-19 Screening."

Reporting:
To view employee responses to the COVID-19 questionnaires, go to "Reports," and select "Enable COVID-19 Screening."

Customization:
If you would like to customize the questionnaire for your organization, please email us with the following details:"

1. Title of the questionnaire
2. List of questions to ask (answers must be "Yes/No")
3. Message to display when all answers are "No"
4. Message to display if any answer is "Yes"

• The COVID-19 screening tool is available only on Apple iPads with TimeCard version 1.7 or higher.
• An Internet connection is required for the screening tool to function.

As an account administrator, you can request the deletion of your account by sending an email to Support@OpalTimeCard.com. Please ensure that the request is sent from your registered email address. Once validated, your account and all associated data will be permanently deleted from TimeCard.

Employees:
If you are an employee, your account must be deleted by your TimeCard account administrator. Please contact them directly for assistance.